Whistleblowing Policy The Company has implemented a Whistleblowing Policy whereby accessible channels are provided for employees, shareholders, clients, consultants, vendors, contractors and sub-contractors, to raise concerns about possible improprieties in financial reporting, fraudulent acts and other irregularities, and to ensure that arrangements are in place for independent investigations of such matters and timely implementation of appropriate preventive and corrective actions. The AC is responsible for oversight and monitoring of whistleblowing and the AC reviews all whistleblowing complaints, if any, at every meeting to ensure independence thorough investigation and appropriate follow-up actions are taken. The Company will treat all information received as confidential and will protect the identity of all whistleblowers from reprisal. It is also committed to ensuring that whistleblowers will be treated fairly, and protected against detrimental or unfair treatment for whistleblowing in good faith. The details of the Whistleblowing Policy are available on the Company’s website. During FY2024, there was no incident of concern reported to the AC. SHAREHOLDERS RIGHTS AND ENGAGEMENT Shareholder Rights and Conduct of General Meetings Principle 11: The company treats all shareholders fairly and equitably in order to enable them to exercise shareholders’ rights and have the opportunity to communicate their views on matters affecting the company. The company gives shareholders a balanced and understandable assessment of its performance, position and prospects. Opportunity for Shareholders to Participate and Vote at General Meetings The Company does not practise selective disclosure. Price sensitive information is promptly released on SGXNet after trading hours. Financial results and annual reports are announced or issued within the mandatory periods. Apart from the SGXNet announcements and its annual report, the Company updates shareholders on its corporate developments through its corporate website at www.keonghong.com. General Meetings Shareholders are encouraged to attend the AGM to ensure a greater level of shareholders’ participation and for them to be kept up to date with the strategies and goals of the Group. All shareholders of the Company receive a copy of the annual report, the notice of AGM and circulars and notices pertaining to any extraordinary general meeting of the Company. To facilitate participation by the shareholders, the Constitution of the Company allows the shareholders entitled to attend and vote at general meetings of the Company to appoint not more than two proxies to attend and vote on behalf. In the case of a shareholder who is a relevant intermediary (as defined in the Act), it may appoint more than two proxies but each proxy must be appointed to exercise the rights attached to a different share or shares held by such shareholder. The proxy forms are to be deposited at the Company’s Share Registrar office not less than 72 hours before the meeting. Detailed information on each item of the AGM agenda can be found in the explanatory notes to the AGM Notice in the Annual Report. Provision 11.1 The AGM of the Company in respect of the financial year ended 30 September 2023 was conducted physically on 28 March 2024. Shareholders were able to participate effectively in the AGM held in respect of FY2023, and vote in person or appoint proxy/proxies or the Chairman of the AGM to vote on their behalf at the AGM. Shareholders could submit questions related to the resolutions that were tabled at the AGM in advance of the lodgement of the proxy forms for the AGM. During the AGM, Shareholders could also ask questions after each resolution was tabled at the AGM. Such questions were addressed by the Board, Management or other professionals invited by the Company to attend the AGM, before the corresponding resolution was voted upon by shareholders at the AGM. The Company had set out detailed information on the above arrangements in the Notice of AGM dated 13 March 2024 on the SGXNet. The forthcoming AGM of the Company to be held in respect of FY2024 will be held, in a wholly physical format, in Singapore at Banquet Hall, Sembawang Country Club, 249 Sembawang Road, Singapore 758352. Shareholders may continue to: (i) appoint proxy/proxies or the Chairman of the AGM to vote on their behalf at the AGM, if they are unable to vote in person; and (ii) submit questions related to the resolutions to be tabled at the forthcoming AGM in advance of the lodgement of the proxy forms for the AGM. 44 KEONG HONG HOLDINGS LIMITED CORPORATE GOVERNANCE REPORT
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